Job Details

Position Description: Staff Training Coordinator II
FLSA Classification: Non-Exempt
Reports To: Executive Director
Created: November 30, 2013
Revised: April 13, 2022

Job Summary


This position is responsible for ensuring that required training is conducted and documented and assistance is given with administrative duties as needed.

Essential Job Functions

• Ensure that training courses both Evergreen specific and state specific are available, conducted, and documented in the appropriate manner.
• Schedule the appropriate trainers for all training required. Conduct training directly if needed.
• Make recommendations and assist in the development of training courses.
• Assist with the orientation process for new employees
• Abide by all policies, procedures, regulations, and guidelines for safety, quality assurance, and general corporate oversight.
• Assist with all administrative duties for the Division as required (i.e. Human Resources, Finance, etc.).
• Complete new hire packets (including all insurance forms), workers compensation reports, vehicle accident reports, and unemployment claim information and forward them to Home Office for processing within the required time frame
• Advertise through appropriate media open positions within the organization and participate in job fairs as requested.
• Screen, evaluate, and recommend applicants for interviews and assist in preparation for interviews.
• Conduct reference checks of applicants.
• Review employee complaints and ensure accurate and timely documentation of concerns or issues.
• Explain company benefits to employees and when necessary seek additional clarification.
• Maintain employee files and ensure confidentiality.
• Verify and maintain all employee driver's licenses and auto insurance information.
• Complete all PCN's and required documentation for staff changes.
• Assist with verification and correction of all payroll documents.

Qualifications/Experience/Job Knowledge

• High school diploma and at least three (2) years of experience in administrative duties including training.
• As well as at least two (2) years of experience working in the field of ID/DD. Bachelor's degree preferred.
• Basic knowledge of state and federal guidelines governing Evergreen programs.

Physical Requirements

• Occasional travel
• Constantly moves about to coordinate work
• Occasionally moves and positions objects weighing up to 50 pounds
• Occasionally exposed to viruses and infectious conditions
• Regularly works in fast pace environment with multiple task deadlines

Reasonable accommodations may be made to enable individuals with disabilities or a medical condition to perform the essential functions.

Supervisory Responsibilities:

• Will Supervise

Special Requirements

• Ability to meet the public in a manner that reflects creditably upon the organization and must have the ability to deal with consumers and staff in a manner that is conducive to harmony and their best efforts
• Must be adaptable and have the ability to make decisions
• May be required to attend seminars or job-related training courses
• Must have understanding, patience, and tact in dealing with consumers, their families or advocates, and other agencies involved in providing support for people served
• Must have the ability to maintain good working relationships with Evergreen staff and with contacts from other agencies or entities
• Must be able to prioritize work tasks
• Must be able to work without close personal supervision

Employment Variables

Must have a good driving record that meets the minimum requirements for Evergreen and reliable transportation. Must pass drug screen and criminal background check. Must be able to work some evenings when required.