Job Details

Receptionist Position Overview

To perform the Receptionist role successfully, an individual must be able to perform each of the essential duties at a satisfactory level. The position is an Non-Exempt level role that requires the use of skills attained from industry experience or transferrable industry skills experience. The Receptionist works under supervision of the Office Manager and President. This role is responsible for overall administrative support of the Corporate Office while providing knowledgeable and skilled general support to all team members. Works with minimal supervision and in the strictest confidence.

Who We Are:

Solari Enterprises, Inc. is a full-service property management company that specializes in multifamily affordable housing.

Duties and Responsibilities:

• Provide strong administrative support services - provide typing, word processing duplicating and distribution of documents and maintain Home Office work schedules.
• Manage telephone system and office equipment.
• Receives visitors and clients
• Process mail.
• Maintain daily office operations and cleanliness.
• Update and maintain database company lists.
• Responsible for all other duties and errands as may be assigned.

Emails, Voicemails, Inboxes and Outboxes:

• E-mails, Voicemails and Inboxes checked at 8am, 11am, 2pm, and 4:30pm ( Unless otherwise instructed) All items are to be responded to appropriately.
• E-mail "Out of Office Assistant" is to be activated when a Team Member is out of the Home Office for one or more days.

Returning Phone Calls:

• All calls left on the Administrative Assistant's voicemail are to be returned within one business day. All calls are to be logged in a message book/ log & marked as responded.

Mailings:

• When items need to be sent out via US Mail or express mail, documents are to be properly packaged and/or stamped for mailing.

Required Qualifications:

• High School Diploma or General Education Degree (GED)
• One year of Office experience, preferably in a busy Receptionist role.
• Microsoft Word, Excel, Outlook and the general computer skills.
• Handling multi-line phone system.
• Must posses excellent interpersonal, strong written and verbal communication skills, organization and multitasking skills.
• Detailed-oriented.
• Reliable Transportation
• Valid California driver's license
• Proof of auto insurance

Compensation:

• $21 Hourly
• PTO (Holidays, Vacation, and Sick)
• Medical, Dental, Vision, and Life
• Matching 401K

EOE