Job Details

Description

POSITION SUMMARY:Responsible for recording and posting vendor invoices to appropriate cost centers, manages accounts to ensure timely payment, and assisting with payroll processing.

DESCRIPTION OF DUTIES:

• Review all invoices for appropriate documentation and approval prior to coding and posting for payment.

• Process checks, match invoices to checks, obtain appropriate signatures for checks, and distribute accordingly.

• Contact vendors regarding incorrect invoices.

• Respond to all vendor inquiries.

• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.

• Reconcile vendor statements, research, and correct discrepancies.

• Manage accounts to ensure payments are received in a timely manner.

• Maintain time for TPSO Deputies and submit for payroll bi-weekly.

• Provide requested information for year-end audits.

• Form-1099 maintenance and processing.

• Assist with maintaining contract management system.

• Assist with preparations for payroll processing.

• Assist with other projects as needed.

• High degree of confidentiality is required.

• Follow Hood Memorial Hospital's Compliance Program and Federal and State guidelines.

Requirements

FACTORS RELATING TO JOB

Experience, Knowledge and Skill

Previous Experience Required:

• One (1) year of experience in accounts payable.

• General knowledge of accounts payable.

• Must possess knowledge of computer programs.

Specialized or Technical Education Required:

• High school diploma or equivalent.

• Attend in-services, workshops, conferences, and seminars as directed by Administration.

Manual or Physical Skill Required:

• Ability to communicate with vendors, hospital staff, and Administration.

• Must be a self-starter, able to work with minimal supervision and able to maintain numerous projects at one time.

• This position requires an individual to be a quick learner and a conscientious worker.

• Proficient in Excel and Word, 10-key by touch

• Must have good written and oral communication skills, long-term memory, sound judgment, reasoning ability, and logical / mathematical deductive reasoning.

• Must be able to maintain good judgment, reasoning skills and professional manner in stressful situations.