Job Details

Administrative Support Assistant 10 (Remote)ID:ARS-PWA-060Location:AlbanyProgram:ARSWage/Hr:$30.00Hours/Week:30Minimum Age:55For over 25 years, National Experienced Workforce Solutions (NEW Solutions) hasspecialized in connecting experienced workers (ages 55+) with full-time andpart-time job opportunities that support the critical missions of FederalAgencies across the United States.NEW Solutions connects experienced workers (ages 55+) with the USDA AgriculturalResearch Service (ARS). These experienced professionals provide administrative,scientific, and technical support to the Agricultural Research Service throughthe Experienced Worker Program (EWP).Positions listed here do not guarantee employment for any definite period.Enrollment in the Experienced Worker Programs administered by NEW Solutions istemporary. The enrollment relationship between NEW Solutions and the Enrollee isan ?at-will? relationship. This means that an Enrollee is free to terminateenrollment at any time during the enrollment period, and NEW Solutions and theAgency have the right to terminate the relationship with the Enrollee.PLEASE NOTE: An ?Enrollee? is not a federal employee, nor an employee of NEWSolutions. An ?Enrollee? is a participant in a grant program established througha Cooperative Agreement funded by the agency and administered by NEW Solutions.The enrollee shall not sign federal documents, authorize the use of federalfunds, nor initiate or conduct federally funded research projects. The enrolleeshall not author articles for publication as a federal employee, nor coordinatescientific research between the Government and private industry. The enrolleeshall not present themselves as a Government employee or Governmentrepresentative at meetings both foreign and domestic or when coordinatingfederal agencies? areas of research. The enrollee shall not make decisions onfederally based research on behalf of Government policy makers, and the enrolleeshall not supervise any Government employees.This opportunity applies to applicants legally eligible to work in the UnitedStates.* This position will be open until filled. NOTE: This position has the option towork remotely.Qualifications:Minimum of 1 year(s) of experience in Administrative Support Assistant OR AADegree in N/AN/AExperience required with Windows, MS Word, MS ExcelAdobeDuties:Plays a key role in keeping daily operations organized and responsive. Thisposition supports staff, manages essential office functions, and ensures smoothcommunication across the organization. The enrollee shall not sign federaldocuments, authorize the use of federal funds, nor initiate or conduct federallyfunded research projects. The enrollee shall not author articles for publicationas a federal employee, nor coordinate scientific research between the Governmentand private industry. The enrollee shall not present themselves as a Governmentemployee or Government representative at meetings both foreign and domestic orwhen coordinating federal agencies? areas of research. The enrollee shall notmake decisions on federally based research on behalf of Government policymakers, and the enrollee shall not supervise any Government employees.Enter and monitor information in the Agricultural Research InformationSystem (ARIS). Enters into the Agreement Information Management System (AIMS),AD-416/417 research projects (new, revisions, corrections, updates, and/orexpirations), post doc applications, foreign travel documents including tripreports, ARS-115s, invention disclosures. Prepares and monitors fundtransfers. 20%Enters incoming fund requests (IFR) for authorization to apply for fundsfrom outside sources. Assists RL and AO in the preparation of annual reports bymonitoring due dates and obtaining required information to complete reports.Maintains a manuscript file to document that all reviews and clearances havebeen met. Performs assigned quarterly reviews of the ARS-115 records to identifyand request missing information from the SYs in a timely manner. 20%As directed by the monitor, enters data into CATS; including travel,training, and purchase card purchases within governing authorities. Filesmonthly vehicle inspections, drivers log, and receipts provided by the FleetManager and/or assigned drivers. 20%Travel reservations are appropriately placed in the Agency travel system andinforms travelers in a timely manner on allowances and requirements. Accuratelyprepares authorizations and vouchers in CONCUR for subsequent ARS approval foroutside funds or foreign travel as needed by Area/Agency. Understands theprocess to ensure Centrally Billed Account (CBA) is appropriately used andoutside persons are in the National Finance Center (NFC) database for payment oftravel. Enters and monitors information in ATIS. 20%Utilizes the customer service portal to create ticket requests as required,uploading mandatory documents at the moment of creation. These tickets mayinclude but are not limited to WEX pin requests/terminations, travel profilecreation/termination, and account upload in CONCUR. 20%Other:Training will be provided as necessary by the agency.Physical requirements: None Reasonable accommodations may be made to enableindividuals with disabilities to perform the essential functions of thisposition.NEW Solutions is committed to promoting equal opportunity and to an environmentfree from discrimination and harassment in any form administering ExperiencedWorker Programs under cooperative agreements with federal agencies. It is NEWSolutions' policy to comply with all applicable laws that provide equalopportunity and to prohibit unlawful discrimination in enrolling participants inthe federal programs.