Job Details

With over 25 years of dedicated service, Laborde Products stands at the forefront of marine engine distribution, committed to delivering excellence across the Southeast, up through the Great Lakes, and along the East Coast. Headquartered in Covington, LA and with branches in Deer Park, TX and Paducah, KY, we are your trusted partner in marine propulsion, featuring top brands like Mitsubishi, Steyr Motors, Yanmar and Scania Marine.

We are currently seeking an experienced and proactive Office Administrator to join our growing team! You will be responsible for coordinating daily office operations to ensure efficiency and professionalism by managing calls, supporting administrative needs, assisting with supply purchasing and travel arrangements, and providing Accounts Payable support through invoice entry and discrepancy resolution.

In this role, you will:

Office & Administrative Support

• Answer incoming calls promptly and professionally and route calls accurately
• Greet and direct visitors; maintain a professional front desk presence
• Manage incoming/outgoing mail and packages
• Maintain cleanliness and organization of lobby, reception, and common areas
• Maintain office supplies, refreshments, and shared office needs
• May assist with coordination of internal events, lunches, and meetings as needed

Travel Management (Sales + Leadership Team)

• Book travel for sales and leadership team including flights, hotels, rental cars, and other logistics
• Ensure travel is arranged cost-effectively and aligned with company standards
• Assist with changes/cancellations and resolve travel issues quickly
• Maintain centralized tracking/log of travel booked (who/when/cost/vendor)

Purchasing Support (Office + Shop Supplies)

• Purchase office supplies and shop supplies as requested/approved and maintain accurate documentation
• Coordinate with Purchasing Department on vendor usage and ordering standards
• Ensure orders are placed timely to avoid downtime or shortages
• Confirm deliveries and follow up on missing/incorrect shipments

Accounts Payable Support (Invoice Entry + Freight Disputes)

• Enter vendor invoices into AP system, including freight invoices
• Match invoices to purchase orders/receiving documentation where applicable
• Identify and flag pricing, quantity, or freight discrepancies
• Assist with disputing invoice differences with vendors and coordinating resolution
• Ensure proper documentation is maintained for disputes and credits
• Escalate unresolved issues to AP lead/Controller as needed
• May perform other duties as required by business needs

Qualifications we are looking for:

• High school diploma or equivalent.
• 2 years of administrative experience.

Skills you will need:

• Strong professionalism and customer service presence
• High attention to detail and ability to follow process
• Organized, dependable, and able to manage multiple priorities
• Comfortable with phone systems, email, and office software (Outlook/Excel)
• Ability to communicate clearly with vendors and internal teams
• Basic understanding of purchasing and invoice processing preferred
• Strong customer service mentality.

What you can expect as an Office Administrator:

• This position operates in an office environment; Work is generally sedentary in nature but may require some standing and walking at times.
• May be required to drive a company vehicle to perform tasks on occasion.

Work Schedule and Benefits:

• Standard office hours are Monday - Friday from 8am - 5pm
• Competitive Wages
• Medical, Dental and Vision Insurance
• Life Insurance
• Short-term and Long-term Disability
• 401k plans with company match
• Paid Time Off and Company Paid Holidays

At Laborde Products, we are committed to the success of our company and fellow team members. We do that through teamwork and completing every task with the highest level of honesty, integrity and enthusiasm.

We value equal opportunity employment and are committed to hiring individuals regardless of race, color, religion, sex, sexual orientation, national origin, disability, age, veteran status or any other protected group.

If you share our same values and are interested in joining a dynamic team, we invite you to submit your resume today. Let's grow together!

Applications are accepted only when hiring for open positions. Applications that do not satisfy the minimum qualifications for the position applied for will not be considered. Incomplete and falsified applications also will be disqualified from consideration. Laborde Products does not sponsor visas.