Job Details

Executive Assistant

Enterprise Wide-area networking is primed for a new paradigm and Graphiant is leading the way. We're delivering a complete Network-as-a-Service (NaaS) platform built for agility, performance, and scalable innovation. As we continue to scale, we're seeking for an experienced Executive Assistant to support our leadership team.

As an Executive Assistant at Graphiant, you'll play a critical role in enabling our senior leadership team to focus on strategic initiatives by providing high-level administrative, operational, and project support. You will serve as a trusted partner who anticipates needs, manages complex schedules, and represents the company with professionalism and discretion.

Reports To: Head of HR & Talent

Key Responsibilities:

• Manage complex calendars, schedule meetings, and coordinate internal/external communications.
• Plan and organize executive travel arrangements, including flights, accommodations, ground transportation, and itineraries.
• Prepare, edit, and distribute executive communications, presentations, reports, and confidential documents with precision and clarity.
• Anticipate executive needs and proactively address issues before they arise.
• Serve as a liaison with internal teams and external stakeholders, maintaining a high level of professionalism.
• Support planning and execution of company meetings, offsites, and leadership events.
• Assist with special projects that cut across teams and functions, tracking progress and deliverables.
• Uphold discretion and confidentiality with sensitive information.

Core Competencies:

• 5+ years of experience supporting senior leaders or C-suite executives in a fast-paced environment.
• Exceptional organizational, prioritization, and time-management skills.
• Strong written and verbal communication abilities.
• High proficiency with productivity tools and platforms (e.g., Google Workspace, Microsoft Office, calendar and travel systems).
• Comfortable managing multiple tasks simultaneously with accuracy and professionalism.
• Sound judgment, attention to detail, and a proactive problem-solver mindset.
• Ability to work collaboratively with cross-functional teams and external partners.

Experience:

• 2+ Years of Executive Assistance experience
• Background in technology, startup, or high-growth environments.
• Experience supporting global leadership with cross-time-zone coordination.
• Familiarity with project management tools (e.g., Asana, Notion, Trello).
• A positive, proactive, and adaptable attitude that supports Graphiant's culture of collaboration and innovation.

Graphiant is an Affirmative Action and Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, genetic information, age, disability, veteran status, or any other legally protected basis.